Accompanist Terms of Service

1Definitions

For clarity, the following terms have the meanings given here:

• Accompanist — the independent contractor providing piano accompaniment services for the Golden Classical Music Competition.
• Participant — the individual engaging the Accompanist’s services for competition purposes.
• Booking Fee — the non-refundable payment required to secure the Accompanist’s services.
• Event — the Golden Classical Music Competition and any related rehearsal or performance.
• Force Majeure — extraordinary events or circumstances beyond a party’s reasonable control, including but not limited to natural disasters, government action, pandemics, strikes, or other unforeseen events.
• Agreement — these terms and conditions, which constitute the full, binding contract between the Participant and the Accompanist.

2Role of the Accompanist

• Independent Contractor. The Accompanist is an independent contractor providing piano accompaniment services for the Golden Classical Music Competition. The Accompanist is not responsible for organizing or managing any aspect of the competition, including scheduling, venue arrangements, participant registration, or adjudication.
• Official Accompanist Designation. As the official Accompanist for the Golden Classical Music Competition, the Accompanist has been designated to provide accompaniment services to registered participants. This designation does not confer authority or responsibility over the competition’s operations, scheduling, or decisions.

3Cancellation Policy

Non-Refundable Booking Fee

• A $200 booking fee is required at the time of booking to secure the Accompanist’s services. This fee is strictly non-refundable under all circumstances, including but not limited to participant withdrawal, event cancellation, or any unforeseen personal or professional issue.
• The booking fee is applied toward the total cost of accompaniment services but will not be reimbursed if the Participant cancels, fails to attend, or otherwise withdraws from the competition.
• Bookings are provisional until the booking fee is paid in full. If payment is not received within 48 hours of notification, the booking is automatically void without further notice.

Cancellations by the Participant

• Cancellations must be made in writing by email or formal letter. Verbal cancellations are not accepted under any circumstances.
• A cancellation is treated as received on the date and time the Accompanist or competition organizer receives the written notice. Participants should retain confirmation of receipt for their records.

Reimbursement of Remaining Balance

• If the Participant has paid the full fee (inclusive of the $200 booking fee) and later cancels, only the amount paid in excess of the $200 booking fee is eligible for reimbursement.
• No refund will be provided for any cancellation made fewer than 14 days before the scheduled performance, regardless of the circumstances.

Strict No-Refund Policy on the Booking Fee

• The $200 booking fee is non-refundable under all circumstances. This policy is final and is not subject to negotiation or appeal.

Event-Related Cancellations

• If the competition or event is canceled, postponed, or otherwise modified by the organizers, the $200 booking fee will not be refunded. The Participant remains responsible for any fees incurred for accompaniment services already rendered, including rehearsals.

Force Majeure

• In the event of force majeure (for example, natural disasters, government restrictions, pandemics, illness, or other extraordinary events beyond a party’s reasonable control), the cancellation policy will be reviewed at the Accompanist’s sole discretion. The $200 booking fee will not be refunded under any circumstances.
• To request any modification, the Participant must provide verifiable documentation (for example, a medical certificate or government-issued statement) within 5 business days of the force majeure event.
• Any decision to waive additional fees or reschedule services rests solely with the Accompanist.

Missed Performances or Rehearsals

• A Participant who fails to attend a scheduled performance or rehearsal for any reason forfeits all fees paid, including the $200 booking fee. No refund or rescheduling will be provided for a missed appointment.

4Change Request Policy

Mandatory Piece Submission

• Submission at Booking. Participants must submit their selected piece(s) in final form at the time of booking. This submission is a binding agreement between the Participant and the Accompanist for the preparation and performance of the specified piece(s).
• Failure to Submit. If a Participant fails to submit the piece(s) at the time of booking, the Accompanist reserves the right to cancel the booking without refund of the $200 non-refundable booking fee.

Commitment to the Prepared Piece

• Once a piece has been submitted and confirmed, the Accompanist is contractually obligated to prepare and perform it. This ensures the highest quality of preparation and performance for every Participant.
• Participants acknowledge that changing a selected piece after submission may disrupt the preparation process and the Accompanist’s schedule, resulting in additional costs and potential delays.

Change Request Fees

• Any request to change a submitted piece after booking incurs a $130 change fee, payable immediately upon approval of the change.
• The $130 fee applies universally, regardless of the length, complexity, or preparation required for the new piece. It is non-refundable and is intended to cover the additional time, effort, and scheduling adjustments involved.

Change Request Deadlines

• Change requests must be submitted in writing no later than 6 weeks before the scheduled performance date.
• Changes requested after the 6-week deadline will not be accepted under any circumstances, as this would compromise the Accompanist’s ability to deliver a high-quality performance.

Force Majeure Exemptions

• In exceptional circumstances, such as documented illness, acts of nature, or force majeure events, change requests may be reviewed case by case.
• The Participant must provide verifiable documentation in support. Approval remains solely at the Accompanist’s discretion, and additional fees may still apply.

No Implicit Approval

• A change request is not approved until the Accompanist provides written confirmation. Submitting a request does not obligate the Accompanist to accept it.
• Participants should continue preparing the originally submitted piece until they receive written confirmation of the change.

5Late Requests for Accompaniment

Deadlines for Requests

• Mandatory Deadline Compliance. All requests for piano accompaniment must be submitted by the official deadline set by the competition organizers. Failure to submit by the deadline forfeits the Participant’s right to engage the Accompanist for that event.
• Late Request Review. Requests received after the official deadline are reviewed at the sole and absolute discretion of the Accompanist and the competition organizers. Such review does not guarantee acceptance, and the Accompanist reserves the right to reject any late request without obligation or liability.
• Non-Refundable Fees for Late Requests. If a late request is approved, it is subject to the additional fees described below. These fees must be paid in full within 24 hours of approval and are strictly non-refundable, regardless of whether the Participant ultimately performs.

Higher Fees for Late Requests

• Late Fee. Requests submitted after the official deadline may be subject to a non-refundable late fee, applied at the Accompanist’s discretion based on the timing and complexity of the request. Late requests are not guaranteed and are considered case by case, subject to availability and scheduling. All fees must be confirmed before services are rendered.
• Variable Fee Structure. The rate for a late request is determined by factors including but not limited to:
  • the complexity and length of the requested piece(s);
  • the level of preparation and rehearsal time required; and
  • the urgency of the request and the time remaining before the performance.
• Fees for Complex Pieces. Pieces requiring advanced technical preparation, extended rehearsal time, or other significant effort beyond standard accompaniment incur elevated fees reflecting the additional time, resources, and scheduling adjustments involved.
• Binding and Non-Refundable. By submitting a late request and agreeing to the associated fees, the Participant accepts the terms of this clause. The Accompanist’s decision on the applicable rate is final and binding, and no portion of the late fee is refundable, regardless of whether the performance takes place.

No Guarantee for Late Requests

• Late requests will be accepted only if the Accompanist has sufficient availability and preparation time.
• No request for accompaniment will be accepted within 14 days of the performance date under any circumstances.

Payment Terms for Late Requests

• Full Payment Required. All fees for a late request must be paid in full within 24 hours of written approval. Failure to pay within this window results in immediate withdrawal of the Accompanist’s acceptance of the request.
• Non-Refundable. Payments for late requests are strictly non-refundable under all circumstances, including cancellation, withdrawal, or non-performance. Participants acknowledge that this policy is necessary because of the expedited preparation and scheduling adjustments involved.
• Binding Obligation. By submitting a late request and receiving written approval, the Participant enters into a legally binding agreement to pay the required fees in full. Once payment is made, the Participant waives any right to dispute or reclaim it, regardless of the outcome of the performance or event.

6Severability

If any provision or part of this Agreement is found to be invalid, illegal, or unenforceable by a court of competent jurisdiction, arbitration panel, or other authority, that finding does not affect the validity or enforceability of the remaining provisions.

To keep the Agreement functional and reflective of the parties’ original intent:

1. Preservation of Intent. The remaining provisions continue in full force and bind the parties as though the invalid provision had never been included. The Agreement will be interpreted and enforced in the manner that most closely reflects its original purpose, to the extent permitted by law.
2. Replacement of Invalid Provisions. Any invalid provision will be replaced with a valid, enforceable provision that reflects the original economic, legal, and practical intent as closely as possible. If replacement is not feasible, the provision will be reformed only to the minimum extent necessary to make it valid while preserving the Agreement’s overall balance.
3. Independence of Provisions. No failure, delay, or omission in enforcing an invalid provision is a waiver of any other provision. Each provision is severable and does not depend on the enforceability of the others.
4. Survival of Core Obligations. If severing or replacing an invalid provision would substantially alter the core obligations or rights under this Agreement, the parties will negotiate in good faith to amend it. Until amended, the valid portions continue to govern.

By engaging the Accompanist’s services or participating in any related activity, the Participant agrees to these severability provisions and acknowledges that the enforceability of this Agreement is not compromised by the invalidity of any single term.

7Additional Policies

Participant Responsibility

• Accurate Contact Information. Participants are solely responsible for providing accurate, complete, and current contact information at booking, including email address, phone number, and mailing address. The Accompanist and competition organizers are not liable for any communication failure — including missed notifications, reminders, or updates — caused by incorrect, outdated, or incomplete contact details. Participants waive any right to claim exemptions, refunds, or modifications resulting from their own failure to maintain accurate contact information.
• Acknowledgment of Terms. By engaging the Accompanist’s services, Participants affirm that they have read, understood, and agreed to all terms herein. It is the Participant’s responsibility to review this document before booking. Claims of ignorance or misunderstanding do not release the Participant from their obligations.
• Compliance with Deadlines and Requirements. Participants must meet all deadlines and requirements set by the Accompanist and competition organizers, including piece submission, payment deadlines, rehearsal scheduling, and performance preparation. Failure to comply results in immediate enforcement of the relevant terms, including forfeiture of fees or cancellation of services, at the Accompanist’s sole discretion.

Sheet Music Submission

• Submission Deadline. Participants must submit sheet music in PDF format, or provide physical copies, no later than 24 hours after booking. This requirement is non-negotiable and is a critical component of the service agreement. Failure to meet this deadline may result in immediate cancellation of the booking without refund of the $200 non-refundable booking fee.
• Format and Quality. Sheet music must be legible, with all necessary annotations clearly marked, including tempo, dynamics, and any other essential performance instructions. The Accompanist is not responsible for interpreting unclear or incomplete submissions.
• Consequences of Non-Compliance.
  • Illegible or incomplete submissions: If submitted sheet music is illegible, improperly annotated, or incomplete, the Accompanist reserves the right to charge an additional preparation fee based on the extent of the corrections or clarifications required. This fee is set at the Accompanist’s sole discretion and must be paid before further services are rendered.
  • Refusal of services: Persistent failure to provide acceptable sheet music, as determined by the Accompanist, may result in refusal of services. In that case, all payments made, including the $200 booking fee and any additional fees, are non-refundable.
• Submission Confirmation. Participants are responsible for ensuring their submission is delivered to and acknowledged by the Accompanist within the required timeframe. The Accompanist is not liable for delays or failures caused by technical issues, incorrect email addresses, or other participant errors.
• Legal Acknowledgment. By submitting sheet music, Participants affirm that they hold all necessary rights to the music and are authorized to use it for performance. Participants agree to indemnify and hold the Accompanist harmless from any copyright dispute or legal claim arising from the submitted music.

Rehearsal Scheduling

• Advance Scheduling. All rehearsals must be scheduled at least 8 weeks before the performance date. The Participant is solely responsible for initiating and confirming scheduling within this window. Failure to do so may result in forfeiture of rehearsal opportunities without refund or adjustment to the total fee.
• Mutual Agreement and Confirmation. The rehearsal schedule is set by mutual agreement and must be confirmed in writing (for example, by email). Verbal or tentative arrangements are not binding.
• Rescheduling and Notice. Requests to reschedule must be made in writing no less than 14 calendar days before the originally scheduled rehearsal, and are subject to the Accompanist’s availability and written approval. The Accompanist may deny requests made within the 14-day window; if denied, the Participant forfeits the rehearsal time without refund.
• Missed Rehearsals. Rehearsals missed without the required notice will not be rescheduled, and no refund or credit is provided. The Accompanist is not obligated to accommodate late arrivals or to extend a rehearsal beyond its scheduled duration.
• Participant Preparedness. Participants must arrive fully prepared, with all necessary materials (including sheet music and notes) and any specific instructions previously communicated. Inadequate preparation may result in a shortened session or cancellation at the Accompanist’s discretion, without refund.

Fees for Extended Rehearsals or Performances (Overtime)

• Applicability. If a rehearsal or performance runs more than 15 minutes beyond the agreed time, an overtime fee of $50 per 15-minute increment (or any portion of one) applies automatically.
• Immediate Payment. Overtime fees must be paid immediately after the session, or, for a performance, before the performance begins. Failure to pay results in suspension of services, including the Accompanist’s right to withdraw from the performance without further liability.
• Participant Responsibility for Time. Participants are solely responsible for managing their schedules to avoid overtime. The Accompanist is not obligated to continue beyond the scheduled time without receipt of the applicable overtime fee.
• Non-Negotiable and Binding. Overtime fees are non-negotiable and are enforced regardless of the reason for exceeding the scheduled time, including delays caused by the Participant, venue, or organizers. Refusal or failure to comply is a breach of this Agreement and entitles the Accompanist to pursue legal remedies and recovery of fees.

Consequences of Non-Compliance and Unpreparedness

1. Shortened or Canceled Rehearsals. The Accompanist may shorten or cancel a rehearsal if the Participant is unprepared. This determination is at the Accompanist’s sole discretion and is final. No refund, reschedule, or adjustment is provided for a session shortened or canceled due to unpreparedness.
2. Fees for Missed Opportunities. If a Participant’s lack of preparedness prevents effective use of the rehearsal time, the Participant remains liable for the full cost of the scheduled session.
3. Termination of Services. Repeated unpreparedness or tardiness may result in immediate termination of services. In that case, all fees paid, including the non-refundable booking fee and any additional fees, are forfeited, and the Accompanist owes no further obligation to the Participant.

By engaging the Accompanist’s services, Participants acknowledge that punctuality, preparedness, and professionalism are essential to the quality and integrity of rehearsals and performances, and accept full responsibility for any consequences of failing to meet these standards.

Audio/Video Recording

• Prohibition of Unauthorized Recording. Participants, their representatives, and any third party are strictly prohibited from recording, reproducing, distributing, or broadcasting any portion of the Accompanist’s performance in any format (audio, video, digital, or otherwise) without the Accompanist’s explicit prior written consent. This applies to all settings, including rehearsals, performances, and informal sessions.
• Personal-Use Exception. Recordings intended solely for personal, non-commercial use may be permitted, but must be discussed with and agreed to in writing by the Accompanist before any recording takes place. Written consent will specify the permitted scope of use, and Participants must adhere strictly to those terms.
• Ownership and Intellectual Property. All of the Accompanist’s performances, including their audio and visual representations, are the intellectual property of the Accompanist. Any unauthorized recording or use violates these rights and may result in legal action.
• Remedies for Violations. Unauthorized recording, reproduction, or distribution is a material breach of this Agreement. The Accompanist reserves the right to terminate services immediately without refund and to pursue legal remedies, including injunctive relief, damages, and attorney’s fees.
• Third-Party Restrictions. Participants are responsible for ensuring their representatives, family members, and any other attendees comply with these restrictions. The Accompanist is not liable for violations committed by third parties on the Participant’s behalf.
• Indemnification. Participants agree to indemnify and hold the Accompanist harmless from any claim, liability, or damage arising from unauthorized recording or use of the Accompanist’s performance.
• Commercial Use Prohibited. No recording of the Accompanist’s performance may be used for any commercial purpose, including marketing, advertising, or monetization, without a separate signed agreement specifying terms and compensation.

Behavior and Professionalism

• Standard of Conduct. Participants must maintain the highest standards of professionalism, respect, and decorum in all interactions — verbal, written, electronic, or in person — with the Accompanist, competition organizers, other participants, and any associated third parties. This applies during rehearsals, performances, and all related communications and events. Conduct that is disruptive, abusive, or unprofessional is a material breach of this Agreement.
• Prohibited Conduct. The following are strictly prohibited and constitute serious violations warranting immediate termination of services without refund:
  1. abusive, threatening, harassing, defamatory, or otherwise inappropriate language or behavior directed at the Accompanist, organizers, or any other party;
  2. any form of physical aggression, including gestures or acts that create a hostile or unsafe environment;
  3. conduct intended to defame, disparage, or undermine the reputation, skill, or professionalism of the Accompanist or organizers, directly or indirectly;
  4. unruly or disruptive actions that interfere with the orderly conduct of rehearsals, performances, or other competition activities; and
  5. any attempt to manipulate, coerce, intimidate, or exert undue influence on the Accompanist or competition staff.
• Immediate Termination. If the Accompanist determines, at their sole and absolute discretion, that a Participant has engaged in any conduct within the scope of this clause, the Accompanist may terminate all services immediately, without refund of any fees (including the $200 non-refundable booking fee) and without further liability or obligation.
• Legal and Financial Liability. Any breach of this clause renders the Participant liable for all resulting damages, including financial losses incurred by the Accompanist or organizers due to disruption or cancellation, and legal fees, court costs, and administrative expenses associated with enforcement.
• Indemnification. Participants agree to indemnify and hold the Accompanist, organizers, and associated parties harmless from any claim, liability, or damage arising from prohibited conduct, including reputational damage, financial loss, and personal injury.
• Binding Determination. The Accompanist’s determination regarding a Participant’s behavior and the application of this clause is final, binding, and non-negotiable. Participants waive any right to contest or appeal such a determination and accept the Accompanist’s discretion as conclusive.

Non-Disparagement

• Participants agree not to engage in any conduct — written, verbal, or otherwise — that defames, disparages, or casts the Accompanist, the competition, or any associated individual or entity in a negative light. This includes statements made in person, in writing, online, or through any social media platform or public forum.
• For purposes of this clause, disparagement means any comment, statement, or action that could reasonably be interpreted as damaging to the reputation, professionalism, or integrity of the Accompanist or the competition, regardless of intent.
• Participants acknowledge that such conduct may cause significant reputational and financial harm, and agree to be liable for any resulting damages, including legal fees and costs.
• Any breach of this clause is a material breach of this Agreement and may result in immediate termination of services without refund, as well as legal action, including injunctive relief and damages. This clause survives termination of the Agreement and remains enforceable to the fullest extent permitted by law.

Indemnity Against Organizer Actions

• Participants agree to indemnify and hold the Accompanist harmless from any claim, dispute, or damage arising from the actions or decisions of the competition organizers, including scheduling conflicts, venue changes, or cancellations.

8Legal and Jurisdiction

Governing Law

• This Agreement is governed by and construed in accordance with the laws of the State of New York.
• Any dispute arising from these terms is subject to the exclusive jurisdiction of the courts in New York County, New York.

Arbitration

• Any dispute arising out of or in connection with these terms will be resolved through binding arbitration under the rules of the American Arbitration Association.
• The arbitration will take place in New York County, New York, and the arbitrator’s decision is final and binding on both parties.

9Payment Dispute Clause

Prohibition of Chargebacks and Payment Disputes

All payments made under this Agreement — including the $200 non-refundable booking fee, late-request fees, change fees, and any other fees set out herein — are final and non-refundable under any circumstances, except as expressly stated in these terms. To the fullest extent permitted by law, Participants waive their right to initiate chargebacks, payment reversals, or disputes through their financial institution.

Resolution of Payment Concerns

Any concern or dispute related to a payment must be communicated directly to the Accompanist in writing within seven (7) calendar days of the payment date. The Accompanist will address such concerns in good faith; however, Participants acknowledge that all payment policies are final and binding as set out in this Agreement.

Consequences of Chargebacks or Payment Disputes

If a Participant initiates a chargeback or payment dispute in violation of this Agreement:

1. Immediate Termination. The Accompanist may immediately terminate all services without refund or further obligation.
2. Recovery of Fees and Damages. The Participant is liable for:
   • the full amount of the disputed payment;
   • any additional fees incurred by the Accompanist as a result of the chargeback, including bank fees, legal fees, and administrative costs; and
   • a flat administrative fee of $250 for handling the dispute.
3. Legal Action or Arbitration. The Accompanist reserves the right to pursue legal remedies or binding arbitration to recover disputed amounts and associated costs. If the Accompanist prevails, the Participant is responsible for all costs associated with that process.

Binding Nature

By submitting payment, Participants expressly acknowledge and agree to this clause. Payment constitutes acceptance of the non-refundable nature of the specified fees and the prohibition on chargebacks and payment reversals.

No Waiver

The Accompanist’s failure to enforce this clause immediately upon a violation is not a waiver of the right to enforce it later.

10Goodwill Provisions for Verified Emergencies

Limited Credit Policy. In recognition of unforeseen and extraordinary circumstances that may prevent participation, the following goodwill measures are offered at the Accompanist’s sole discretion, balancing fairness with the integrity of this Agreement.

1. Eligibility. Participants who cancel due to a verified emergency may be eligible for a limited credit toward future services. Verified emergencies include:
   • medical emergencies requiring immediate attention (documentation required, such as a physician’s note or hospital discharge summary);
   • acts of nature or force majeure events (for example, natural disasters or government-mandated restrictions); and
   • death or critical illness of an immediate family member (documentation required, such as an obituary, death certificate, or relevant medical records).
   Requests for credit must be submitted in writing within 5 business days of the event, with verifiable documentation.
2. Conditions. Credit applies exclusively toward future services with the Accompanist and cannot be redeemed for cash or transferred to another party. Credit is valid for 12 months from the original event date unless otherwise specified in writing. The amount credited equals any fees paid in excess of the non-refundable $200 booking fee, which remains strictly non-refundable.
3. Limitations. Credit will not be issued without sufficient documentation, or for circumstances deemed avoidable by the Accompanist. Participants who fail to provide the required documentation or timely notice forfeit eligibility. Credit applies only to the Participant who booked the services and cannot be transferred, sold, or assigned.
4. Force Majeure and Discretion. For cancellations arising from force majeure, the Accompanist retains sole discretion over whether credit applies and in what amount. The Accompanist may decline to issue credit where rescheduling or fulfilling future services is impractical or unreasonable.
5. No Guarantee of Availability. Issuance of credit does not guarantee the Accompanist’s availability for future services. Participants are encouraged to rebook promptly.
6. Final Determination. All determinations regarding credit are final and binding. Participants waive any right to dispute the Accompanist’s decisions on these goodwill measures.

Acknowledgment. By engaging the Accompanist’s services or participating in the competition, Participants acknowledge the limited scope of these goodwill measures. They are a courtesy and do not modify the enforceability of the broader terms of this Agreement.

11Protection Against Unforeseen Loopholes

No Waiver. The Accompanist’s failure to enforce any provision of these Terms at any time is not a waiver of the right to enforce that or any other provision later. No waiver is valid unless made in writing and signed by the Accompanist. Any delay or omission in exercising a right or remedy does not impair it or operate as a waiver.

Subjective Satisfaction. Participants acknowledge that the Accompanist’s services involve subjective elements, including musical interpretation, artistic style, and competitive outcomes. Dissatisfaction with these subjective aspects does not entitle a Participant to any refund, compensation, or damages. By engaging the Accompanist’s services, Participants agree to accept the Accompanist’s professional judgment and the competition’s outcomes as final and binding.

12Time Is of the Essence

The Participant acknowledges that time is of the essence in this Agreement. All deadlines, schedules, and payment obligations are strictly binding and must be met without deviation or delay. Failure to meet any deadline — including payment deadlines, rehearsal scheduling, submission of materials, or change requests — is a material breach of this Agreement.

In the event of such a breach, the Accompanist may, at their sole discretion, enforce any applicable remedy, including forfeiture of fees, cancellation of services, and termination of this Agreement without further notice. The Accompanist is not obligated to extend any deadline or provide leniency, regardless of the reason for non-compliance.

The Participant waives any claim or defense arising from delay or missed deadlines and agrees that strict adherence to time-sensitive obligations is essential to the performance of services under this Agreement. Any failure by the Accompanist to immediately enforce this provision is not a waiver of the right to enforce it later.

13Entire Agreement

This Agreement constitutes the entire and complete agreement between the parties regarding its subject matter and supersedes all prior or contemporaneous oral or written communications, representations, understandings, negotiations, and agreements, whether express or implied.

No statement, promise, representation, or agreement made before or at the same time as this Agreement has any force or effect unless expressly included herein. Any modification, amendment, or supplement is valid and enforceable only if made in writing and signed by both parties.

The parties acknowledge that no reliance has been placed on any statement, representation, or warranty other than those expressly set out in this Agreement. In the event of any inconsistency between this Agreement and any other document or communication not expressly incorporated herein, this Agreement governs.

14Compliance with Venue Rules

Compliance Obligation. Participants agree to abide by all rules, policies, and regulations of the competition venue, including safety protocols, access restrictions, noise levels, dress codes, and any other operational requirements communicated by the venue or organizers.

Breach of Venue Rules. Failure to comply, as determined solely by venue staff, organizers, or the Accompanist, is a material breach of this Agreement. The Accompanist may terminate services immediately without refund or further liability.

Indemnification. Participants will indemnify and hold the Accompanist, organizers, and venue management harmless from any claim, damage, or liability arising from the Participant’s failure to adhere to venue rules, including property damage, personal injury, or fines imposed by the venue.

No Obligation to Remedy. The Accompanist is not obligated to remedy or intervene in disputes between the Participant and the venue. Any penalty, fine, or restriction imposed by the venue remains the Participant’s sole responsibility.

Notification of Rules. Participants are responsible for familiarizing themselves with and adhering to all venue rules as communicated by the organizers or venue staff. Lack of knowledge does not exempt a Participant from compliance or liability.

Termination for Cause. If a violation of venue rules disrupts a performance, rehearsal, or competition operations, the Accompanist may terminate this Agreement for cause, with no refund or recourse to the Participant.

Venue Authority. Participants acknowledge that venue staff and organizers hold ultimate authority over enforcement of venue rules and agree to comply with their instructions. Any dispute with venue staff or organizers must be resolved directly and does not affect the Accompanist’s rights or obligations under this Agreement.

Language and Interpretation

In the event of any ambiguity or discrepancy in the interpretation of any term of this Agreement, the parties agree that the Accompanist’s interpretation is final, binding, and conclusive. Participants waive any claim or defense based on alternative interpretations of the language used.

All terms are construed and enforced according to their plain meaning as determined by the Accompanist, without any presumption or rule of interpretation that would otherwise favor the Participant as the non-drafting party. To the extent a term is ambiguous, the intent and purpose of the Agreement will be used to resolve the ambiguity, with precedence given to maintaining the enforceability and integrity of the Agreement as a whole.

Participants agree that no extrinsic evidence — including prior drafts, communications, or negotiations — is admissible to alter or modify the meaning of any provision. This clause survives termination of the Agreement.

15Termination Without Cause

The Accompanist reserves the absolute right to terminate this Agreement and the provision of services at their sole discretion, without cause, upon written notice to the Participant. Notice may be delivered by email, postal mail, or other reasonable means, and the date of delivery is the effective date of termination.

If the Accompanist terminates under this clause, the Accompanist’s sole obligation is to refund any fees paid by the Participant in excess of the $200 non-refundable booking fee, which remains strictly non-refundable. The Participant acknowledges that no further liability, compensation, or damages of any kind — direct, indirect, incidental, consequential, or otherwise — are owed in connection with such termination.

The Participant waives any right to contest, dispute, or challenge the Accompanist’s exercise of this termination right, including claims of breach of contract, loss of opportunity, or reputational harm. The Accompanist’s decision to terminate is final and enforceable.

This clause does not preclude the Accompanist from exercising any other right or remedy available under this Agreement or applicable law, nor does it limit the Accompanist’s ability to enforce other provisions following termination.

16Technology and Communication Failures

Limitation of Liability. Participants acknowledge that the Accompanist is not responsible or liable for delays, missed communications, or service interruptions arising from technological or communication failures beyond the Accompanist’s direct control, including but not limited to:

1. Email Issues — delayed, misdirected, or failed email caused by incorrect participant-provided addresses, spam filters, server issues, or third-party service disruptions;
2. Connectivity Failures — inability to send or receive communications due to internet outages, limited connectivity, or network errors;
3. Software Malfunctions — errors, bugs, or disruptions within third-party platforms, tools, or software used for communication, scheduling, or payment;
4. Telecommunication Interruptions — failure of cellular or landline networks to transmit calls, messages, or notifications, including participant-provided numbers being unavailable; and
5. Participant Oversight — any failure to monitor communications, confirm receipt of updates, or maintain accurate and current contact information.

Participant Responsibility. Participants are solely responsible for actively monitoring all communications from the Accompanist and organizers, including verifying receipt of emails, messages, and calls related to deadlines, rehearsal schedules, and event details.

1. Confirmation of Receipt. Participants must confirm successful delivery and receipt of all materials, including payment confirmations, sheet music submissions, and rehearsal schedules. Claims of non-receipt do not release Participants from their obligations.
2. Accurate Contact Information. Participants must provide valid, functional contact information at booking. The Accompanist is not responsible for failed communications caused by inaccurate, outdated, or incomplete details.

Waiver of Liability. Participants waive any claim against the Accompanist for loss, damage, or inconvenience caused by technology or communication failures, including missed rehearsals, deadlines, or performances; scheduling conflicts arising from failure to monitor communications; and financial losses resulting from failure to address technological issues in a timely manner.

Indemnification. Participants agree to indemnify and hold the Accompanist harmless from any claim, liability, or dispute arising from technological or communication failures, including legal fees, damages, and administrative expenses.

Binding Nature. This clause is a material term of the Agreement. Any failure to meet the responsibilities set out here, or any dispute related to communication failures, does not excuse the Participant from their obligations, including payment of fees, adherence to deadlines, and attendance at rehearsals and performances. This clause survives termination.

17Compliance with Competition Rules and Guidelines

Participants acknowledge that strict adherence to all rules, policies, and guidelines of the competition organizers, venue management, and any affiliated entities (the “Competition Rules”) is a fundamental and material condition of this Agreement. This includes:

• Behavioral Standards — conducting themselves consistently with the professional, ethical, and procedural standards of the competition and venue, including full compliance with instructions issued by organizers, judges, or staff during rehearsals, performances, and associated events;
• Regulatory and Safety Compliance — observing all safety, security, and operational protocols, including fire regulations, emergency procedures, and access restrictions;
• Submission Deadlines — meeting all deadlines for submissions, including sheet music, registration forms, and required documentation; and
• Rules of Conduct — respecting rules regarding noise levels, dress codes, use of shared spaces, and other applicable behavioral guidelines.

Material Breach and Immediate Termination

Failure to adhere to any Competition Rule, as determined solely and conclusively by the Accompanist, organizers, or venue management, is a material breach of this Agreement. Upon such breach, the Accompanist may immediately terminate services at their sole discretion. In that event:

1. Forfeiture of Fees. The Participant forfeits all fees paid, including the non-refundable booking fee, with no right to reimbursement or credit.
2. No Further Obligation. The Accompanist has no further obligation to the Participant, including attendance at rehearsals or performances or provision of future services.
3. Indemnification. The Participant agrees to indemnify and hold the Accompanist, organizers, and venue management harmless from any claim, loss, damage, liability, or expense (including reasonable attorney’s fees) arising from the Participant’s failure to comply with the Competition Rules.

Binding Authority and Non-Intervention

The Participant acknowledges that the organizers, venue management, and Accompanist have sole and binding authority to determine compliance with the Competition Rules, and that any such determination is final and not subject to appeal. The Accompanist is not obligated to intervene in disputes between the Participant and organizers or venue management. The Participant waives any right to claim damages, refunds, or recourse against the Accompanist for any enforcement action taken by organizers or venue management, including expulsion or penalties.

Acknowledgment of Responsibility

By entering into this Agreement, the Participant affirms their responsibility to familiarize themselves with and adhere to all applicable Competition Rules. Lack of knowledge, misunderstanding, or failure to receive notice of any rule does not exempt the Participant from compliance or its consequences. This provision survives any termination or modification of this Agreement.

18Acknowledgment and Agreement

By engaging the services of the Accompanist or participating in the Golden Classical Music Competition with the Accompanist’s involvement, the Participant:

1. Affirms that they have read, understood, and unconditionally agree to all terms and conditions in this document, including the cancellation policy, change request policy, deadlines, fees, and additional policies.
2. Acknowledges that these terms are legally binding and enforceable, and that failure to comply may result in forfeiture of services, fees, or participation without recourse.
3. Waives any right to dispute the Accompanist’s policies or decisions as stated in these terms, except as required by law.
4. Agrees that payment of the booking fee, submission of any accompaniment request, or participation in any rehearsal or performance constitutes full acceptance of these terms, whether or not a separate written or electronic acknowledgment has been signed.
5. Understands that engaging the Accompanist’s services does not guarantee any specific outcome in the competition, and that the Accompanist is not liable for competition-related decisions, rankings, or disputes.
6. Accepts full responsibility for compliance with deadlines, submissions, and communications as set out in this document, and acknowledges that failure to meet them results in applicable penalties or termination of services.
7. Agrees that any dispute arising from these terms will be resolved exclusively under the jurisdiction and laws of the State of New York, as detailed in Section 8.
8. Confirms that they have no further questions or objections at the time of engagement, and that all clarifications, if needed, have been sought and resolved beforehand.

By proceeding with payment, rehearsal, or performance under the Accompanist’s services, the Participant expressly consents to be bound by these terms in their entirety.